Poster and Presentation Guidelines

Guidelines for Oral Presentations

  • Talk sessions will include 3 presentations. Each speaker will be allotted 30 minutes total (20 minutes for presentation, 10 minutes for questions).
  • Session chairs will ensure that 30-minute presentation slots are strictly adhered to.
  • Presenters should bring their own laptop computers to present. If needed, a conference laptop can be provided (equipped with Microsoft Windows, Powerpoint, Adobe Acrobat, WIndows Media Player). Any presentations using the conference laptop must be uploaded in advance of the session.
  • A computer video projector (1280×1024 resolution, 4:3 aspect ratio) with VGA and HDMI inputs will be provided and must be used for all presentations; audio output can be played through HDMI or a stereo audio jack.
  • No other audiovisual facilities will be available.
  • Your talk should provide an introduction or any relevant background to your research, a statement of your research problem, a description of any methods used, a discussion of any results, and a summary of your conclusions, with appropriate references and acknowledgments of previous research. Conflicts of interest, financial disclosures, and acknowledgments of support should be included where appropriate.

Guidelines for Poster Presentations

  • Poster presentations will be organized in two 1h30m sessions with approximately 50 posters in each.
  • Each poster will be on display for the entire assigned poster session. However, authors need to present their poster for only half of the session in order to allow authors to circulate the session. Odd-numbered posters will be presented during the first 45 minutes of each session, and even-numbered posters during the second 45 minutes.
  • Session chairs will coordinate each session to ensure these instructions are followed.
  • Your poster should provide an introduction or any relevant background to your research, a statement of your research problem, a description of any methods used, a discussion of any results, and a summary of your conclusions, with appropriate references and acknowledgments of previous research. Conflicts of interest, financial disclosures, and acknowledgments of support should be included where appropriate.
  • Posters should not exceed 4 ft. wide and 5 ft tall. Recommended dimensions are 4ft (48 inches) wide x 3 ft (36 inches) tall.
  • Each poster should have the title, author names and affiliations centered at the top.
  • We understand that some presenters might prefer to have their poster printed nearby the conference venue. Here are some options:

Guidelines for Inclusion

  • Some of your audience may have differences in vision or hearing that may affect their ability to understand your presentation. Please be sensitive when deciding how to communicate information. E.g., color blindness may make it difficult to distinguish between red and green lines on a graph; different line styles or explicit labels can be used as well as colors. Please provide an option for reprint requests and offline discussion for those who may find this more comfortable.